Trump’s Immigration Crackdown Might Exerts Impact on California’s Economy

As the Trump Administration cracked down on undocumented immigrants, the undocumented workers in California would feel vulnerable and be impacted by related policies and regulations recently. Undocumented workers account for a huge portion of the state economy, meaning that their status would exert impact on the vested interest of the state.

The rhetoric lobbed out during both the race for the Republican nomination, and the eventual Presidential campaign, had already put the State of California at odds with the incoming Administration’s policies. The most recent announcement that Trump seeks to round up as many as 11 million illegal immigrants and undocumented workers across the US – without criminal records and in some cases just for parking infractions – needlessly threatens both the undocumented worker in the State, and the economy of California overall.

It is still too early to tell if the State of California would ever consider calling up its undocumented worker lawyer and filing an undocumented worker lawsuit against the Feds in an effort to protect the state economy, but it remains a compelling thought.

Earlier this month the Los Angeles Times (02/06/17) put the value of undocumented workers into perspective: in sum, ten percent of the California economy is supported by undocumented workers and comprises one-tenth of the state labor force, according to statistics compiled by the University of Southern California (USC).

Agriculture, construction and the hospitality industries would be hit particularly hard were the Trump ban on immigrants and undocumented workers achieve full press: nearly half of the agriculture employment sector in the state – 45 percent – is comprised of undocumented workers. Data collected by the USC Center for the Study of Immigrant Integration noted that 21 percent of construction workers in the state are undocumented.

The LA Times noted that the restaurant industry would be hit particularly hard, in that restaurants are already grappling with a labor shortage. New immigration policies at the federal level would make things even tighter – although it remains to be seen what effect federal policy would have on state policy. In fact, employers in all these industries may face with a labor shortage. And if the state policy is amended, they might all need the updated version of California labor law posters soon.

There is little question, by virtue of pre-existing as well as updated laws and statutes protecting the undocumented worker, that California values its undocumented residents and is fully aware of both their value to the state economy, and the hit to economic output were those undocumented workers suddenly to go away: economic output in the state could be reduced, at minimum, by nine percent.

Meanwhile, some state laws and statutes protecting undocumented workers in California have either been updated, augmented or implemented as of January 1 of this year. Amongst those provisions are Senate Bill 1001, which includes a provision under the California Fair Housing and Employment Act for a $10,000 penalty for E-Verify violations on the part of any employer who discriminates against drivers licenses issued to undocumented workers – or requests more, or different documents than are required under federal law. Employers are also prohibited from demanding to see a worker’s US Passport.

Also taking effect this year is Senate Bill 10 Health Care Coverage: Immigration Status, an amendment that would allow undocumented immigrants and deferred action for childhood arrivals (DACA) recipients, the right and freedom to purchase a health plan through Covered California.

Not only does the state of California value its undocumented workers, the state also wants them to stay healthy – and educated: SB-1139, known by some as the ‘Medical Dreamers Opportunity Act,’ would prohibit a student without lawful immigrant status from being denied admission to a school of his, or her choice based upon citizenship or immigration status.

Any undocumented worker who alleges any discrimination, unfair practice or violation can, under Senate Bill 1001: Employment Unfair Practices file a complaint – with their undocumented worker lawyer in tow – through California Division of Labor Standards Enforcement.

The message from California to the Trump Administration remains clear: undocumented workers in the state are valued, and are integral to the state economy.

Will Overtime Laws Change with Trump Presidency?

President Trump’s pick for Secretary of Labor, CKE Restaurants CEO Andy Puzder, withdrew his nomination in February 15. The withdrawal comes after controversies over his employing an undocumented immigrant to clean his home and abuse allegations from his ex-wife. Now, Alexander Acosta became President Trump's new pick to lead the Labor Department.

Trump’s original choice for labor secretary, fast-food executive Andy Puzder, was a vocal opponent of Obama’s reforms. It’s unclear where Trump’s new nominee, Alexander Acosta, stands on the issue.

Millions of Americans pay or workload may have changed for good due to the overtime rules. But the reforms are now tied up in court and face a dim future under Trump, whose administration is rapidly peeling back regulations on corporations. The new, business-friendly White House could decline to defend the reforms on appeal ― making it more likely they will die a slow death ― or choose to replace them with something more palatable for employers and less generous to workers.

If the reforms don’t survive in some fashion, a status quo will prevail in which hardly any Americans who work on salary qualify for overtime pay. It wasn’t always so. In 1975, an estimated 62 percent of salaried workers were covered by overtime law. But that figure has fallen to around 8 percent, as employers take advantage of regulations that haven’t been updated over time. As a result, overtime pay has become a foreign concept to an entire generation of salaried workers.

Under the Fair Labor Standards Act, hourly workers are entitled to time-and-a-half pay for any hours beyond 40 in a week, but the picture is more complicated for employees on salary. Whether or not they get overtime depends on how much they earn and what their job duties are. When workers are exempted from the law, companies can force them to work 60, 70, or even 80 hours a week without paying anything extra for it.

If the Trump administration does not defend Obama’s reforms, worker groups could end up defending them instead. If so, an appeals court could find Obama’s reform lawful, paving the way for it to be implemented. If not, states could still end up fashioning their own rules that take the place of federal ones, much like the minimum wage: California and New York already have their own regulations on overtime.

If Trump’s team put forward a rule with a lower salary threshold, which could placate business groups enough to prevent a legal challenge, while still bringing some workers new protections. Let’s wait and see whether 2017 will witness a minimum wage increase and federal labor law poster update in Trump presidency. And Trump may feel sufficient political pressure to replace Obama’s rule if he allows it to wither. After all, he promised higher wages for working-class Americans throughout his campaign.

Labor Law: Anticipated Changes Under Trump Administration

The 45th president was inaugurated last month, but the Secretary of Labor position still must be confirmed. President Trump’s selection for the position, Andy Puzder, is the CEO of CKE Restaurants, the parent company of Carl's Jr. and Hardee's.

The president can dramatically influence the trajectory of regulations impacting the workplace, not just with the Secretary of Labor selection, but also with the selection for the chair of the Equal Employment Opportunity Commission, all of its commissioners and general counsel, as well as filling open positions to the National Labor Relations Board - all of which must be approved by the senate.

As with any change in administration, the agencies then hire like-minded leaders who will set the agenda for the next four years.

Changes in labor laws and federal agencies may greatly influence employers as well as employees. And such changes will surely be reflected on updates of labor law posters.

The following are the anticipated changes under Trump administration:

• The federal minimum wage will likely increase to $9/hour, an increase of $1.75 from the current federal minimum wage of $7.25/hour since 2009.
• DOL, Wage and Hour Division: One of President Obama’s major labor-related achievements was the overhaul of overtime pay regulations in a manner that would nearly double the minimum salary level at which an employee can be exempt from overtime pay. However, just before the final rule was to go into effect on December 1, 2016, a federal district court judge suspended the regulation while considering a legal challenge from 21 states and a coalition of business groups. Puzder, whose confirmation hearing is scheduled for February 7, 2017, has been critical of the overtime rule, arguing in a May 2016 op-ed in Forbes that it will “simply add to the extensive regulatory maze the Obama Administration has imposed on employers, forcing many to offset increased labor expense by cutting costs elsewhere.” Although the DOL has filed an interlocutory appeal challenging the district court judge’s preliminary injunction blocking the DOL’s overtime rule, the new Trump DOL could either withdraw the appeal (assuming a third party does not intervene to continue the appeal) or begin the administrative rulemaking process to change the regulation. Alternatively, the new Congress may pass legislation nullifying the regulation. In addition, during Obama’s presidency, the Wage and Hour Division issued administrator interpretations (guidance on how to interpret the laws, which are not legally binding on the courts) that sought to greatly expand when businesses can be held liable as joint employers and to narrow the circumstances in which workers could be treated as independent contractors exempt from federal wage and hour laws. Under President Trump, the Wage and Hour Division could scale back these administrator interpretations to provide more employer-friendly interpretations.
• DOL, Office of Federal Contract Compliance Programs (OFCCP): The OFCCP is the agency that ensures that employers doing business with the federal government (federal contractors and subcontractors) comply with laws and regulations requiring nondiscrimination. The Obama administration made numerous changes to affirmative action requirements via executive orders, bypassing the congressional and administrative rulemaking processes. President Trump has stated his intention to revoke President Obama’s executive orders. Among the Obama initiatives that could be repealed under President Trump is the Fair Pay and Safe Workplaces executive order, known by its opponents as the “blacklisting” order. The order requires prospective federal contractors and subcontractors to disclose workplace law violations that occurred during the previous three years and to give wage statements detailing pay and hours to employees and independent contractors; it also prohibits arbitration agreements relating to Title VII of the Civil Rights Act or sexual assault. However, because the Federal Acquisition Regulatory Council issued a final rule implementing this order, it may take additional time for the rule to be changed. Litigation to enjoin the final rule is pending. In the meantime, the Trump administration could ask Congress to pursue repeal of the rule through use of the Congressional Review Act, a law that allows Congress to repeal new rules on an expedited basis through a resolution of disapproval, as long as the regulations were issued within 60 legislative days of the new administration. A number of other executive orders issued by President Obama may be scrutinized, including the executive order that raised the minimum wage contractors pay employees performing work on covered federal contracts ($10.20 per hour as of January 1, 2017) and the executive order that requires federal contractors to provide paid sick leave to employees working on government contracts.
• DOL, Occupational Safety and Health Administration (OSHA): As DOL secretary, Puzder could review a number of OSHA standards that were issued over the last eight years. He is likely to curtail OSHA’s new record-keeping rule, which requires covered employers to file injury and illness information electronically with the government by July 1, 2017 (and on an annual basis thereafter); the information will then be posted online for the public. Puzder also might focus on the standard by which OSHA enforces the more than 22 whistleblower statutes under the agency’s whistleblower protection program. In the last several years, OSHA lowered the employee’s burden of proof necessary to prove retaliation.
• Equal Employment Opportunity Commission (EEOC): On January 25, 2017, President Trump appointed EEOC Commissioner Victoria A. Lipnic as acting chair to take over the leadership role from Chair Jenny R. Yang. Lipnic joined the EEOC in 2010, and during her tenure, she was one of two commissioners who voted against the EEOC's July 2015 decision that sexual orientation discrimination is gender discrimination prohibited by Title VII. President Trump also will have the opportunity to nominate the EEOC’s new general counsel to replace David Lopez, who left in December 2016. Given the change in leadership, the agency’s enforcement priorities and litigation decisions will almost certainly shift. In recent years under Yang, the EEOC has made equal pay a top priority. In furtherance of this commitment, in September 2016, the EEOC announced final changes to the Employer Information Report (EEO-1), which will require employers to annually report aggregate compensation data for all employees by gender, race and ethnicity across pay bands. These changes are set to become effective in March 2018; however, under Lipnic, who had voted against the EEO-1 pay data report proposal, and other Trump appointees, the EEOC could seek to modify these changes before they come into effect.
• National Labor Relations Board (NLRB): On January 26, 2017, President Trump appointed Philip A. Miscimarra, the sole Republican member of the NLRB, as acting chairman, taking over from Democrat Mark Gaston Pearce. The NLRB currently has two vacant seats, both of which President Trump is likely to fill with Republican members. Additionally, the term of NLRB General Counsel Richard F. Griffin, Jr. will expire in November 2017. With these new appointments, the NLRB’s controversial joint employer standard in Browning-Ferris Industries of California, Inc. could be reversed. The 2015 decision in Browning-Ferris broadened the joint employer standard to include relationships where the potential joint employer has the ability to control an employee’s essential terms and conditions of employment — even if it never actually exercises such control. (See 2016 Insights article “A New World for Joint Employers.”) In addition, since its 2012 decision in D.R. Horton, Inc., the NLRB has consistently maintained that the National Labor Relations Act prohibits arbitration agreements that require employees to waive the right to pursue labor-related class and collective actions. Recently, the U.S. Supreme Court agreed to hear, on a consolidated basis, three cases relating to the D.R. Horton decision and the circuit split that developed thereafter. Among the new president’s first orders of business will be to nominate a Supreme Court justice to replace the late Justice Antonin Scalia; a conservative Trump nominee likely would join a majority in rejecting the board’s position in D.R. Horton.

19 States See Minimum Wage Increase in 2017

Across the U.S., 19 states will see a state minimum wage increase in 2017. However, the Federal government hasn’t raised minimum wages in over 7 years since 2009, when it raised it from $6.55 to $7.25, some of the states on this list will see rates as high as $11 in the increase. The state minimum wage increase can bring about major changes in the way you run your business if you’re in one of these states.

Alaska will increase from $9.75 to $9.80 per hour.

Arizona will increase from $8.05 to $10 per hour.

Arkansas will increase from $8 to 8.50 per hour.

California will increase from $10 to $10.50 per hour.

Colorado will increase from $8.31 to $9.30 per hour.

Connecticut will increase from $9.60 to $10.10 per hour.

Florida will increase from $8.05 to $8.10 per hour.

Hawaii will increase from $8.50 to $9.25 per hour.

Maine will increase from $7.50 to $9 per hour.

Massachusetts will increase from $10 to $11 per hour.

Michigan will increase from $8.50 to $8.90 per hour.

Missouri will increase from $7.65 to $7.70 per hour.

Montana will increase from $8.05 to $8.15 per hour.

New Jersey will increase from $8.38 to $8.44 per hour.

New York will increase from $9 to $9.70 per hour.

Ohio will increase from $8.10 to $8.15 per hour.

South Dakota will increase from $8.55 to $8.65 per hour.

Vermont will increase from $9.60 to $10 per hour.

Washington will increase from $9.47 to $11 per hour.

Employers in these 19 states are required to update their laborlaw posters for employees as minimum wage increases. Labor Law Posters have to be in an area where every employee is able to see them.

Not all minimum wage increases are very significant. Four states -- Alaska, Florida, Missouri, and Ohio -- are raising their minimum wages by just $0.05 per hour, while two more -- Montana and South Dakota -- are seeing just a $0.10-per-hour boost. New Jersey splits the difference with a $0.06-per-hour rise. These increases all have ties to changes in the rate of inflation, with most states choosing to link their minimum wages to rises in one of the Consumer Price Index data series. 

Proponents argue that raising the minimum is one of the most practical ways of improving living standards for the working poor and reducing inequality. But others believe that, when forced to pay more in wages, many employers were hiring more productive workers, so that the overall amount they spent on each job changed far less than the minimum-wage increase would have suggested. The more productive workers appeared to finish similar work more quickly.

This would raise questions about whether increasing the minimum wage is as helpful to those near the bottom of the income spectrum as some proponents assume. The higher minimum wage could cost low-skilled workers their jobs, as employers rush to replace them with somewhat more skilled workers.

In fact, when the minimum wage goes up for everyone, it is not so easy for employers to substitute better-skilled workers because the new minimum would not offer a more attractive wage. In many cases, more highly skilled workers see their wages rise after minimum-wage increases to keep them above the new minimum, making it all the more difficult to lure them away. Therefore, it is difficult for employers to replace low-skilled workers with better-skilled workers.

OSHA Finds Safety Failures in Wisconsin Factory after Teen Worker Dies from Injuries

A federal investigation prompted by the death of a 17-year-old worker at a Columbus metal fabrication facility has resulted in multiple safety and health violations.

The U.S. Department of Labor’s Occupational Safety and Health Administration has issued 16 serious and one other-than-serious safety and health violations to G.D. Roberts & Co. Inc., for violations the agency’s inspectors found after a machine pinned and injured the teenaged worker on June 27, 2016. He died of his injuries on July 2, 2016, only two weeks after starting job.

“A young man suffered a tragic death shortly after starting a new job, leaving his family to grieve their overwhelming loss,” said Ann Grevenkamp, OSHA’s area director in Madison. “Proper lockout devices along with training could have prevented this tragedy.”

Investigators determined the worker was clearing scrap below a loading table for an operating laser-cutter system when the machine lowered onto the victim, trapping him beneath. OSHA found that the company failed to ensure procedures to lockout the machine to prevent unintentional movement were followed, and did not train its employees properly in such safety procedures.

The agency also found G.D. Roberts failed to:

–        Conduct periodic inspections of machine safety procedures.

–        Affix lockout devices to isolate energy prior to allow employees to enter machine hazard areas.

–        Conduct noise monitoring.

–        Provide employee’s audiograms.

–        Train workers about noise hazards.

–        Follow respiratory protection standards such as fit-testing, training and medical evaluations for employees.

–        Evaluate for airborne hazards.

–        Implement engineering controls for dust and other airborne hazard exposure resulting in employee overexposure.

–        Maintain chemical inventories.

–        Train workers in forklift operation.

–        Seek manufacturer approval prior to modifying forklifts.

–        Train employees about chemicals in use in the workplace and maintain a chemical inventory.

OSHA has proposed penalties of $119,725 to the company.

 OSHA requires standards that safeguard employees from hazardous situations while servicing or maintaining machines and equipment. The standard outlines measures for controlling hazardous machines that are either electrical, mechanical, pneumatic, hydraulic, chemical, or thermal. Employers must comply with the code by establishing procedures for shutting down and locking out and/or tagging out equipment while it is being serviced. The LOCK OUT TAG OUT INSTRUCTIONS poster helps keep your employees safe by presenting the basics of the code and outlining the fundamentals of a lock out/tag out safety program. Hence, besides a comprehensive pre-occupational safety training, complying with requirements of such safety poster could also help you reduce risks and avoid unnecessary costs and penalties.

Apple Loses Labor Code Violation Lawsuit and Will Pay Out $2 Million

A long-running class action lawsuit between Apple and employees of its retail stores in California came to a quick conclusion last week. The lawsuit, originally filed in 2011 and elevated to class action status in 2014, involves Apple retail and corporate employees who worked for Apple between 2007 and 2012. The trial was to continue this week for corporate employees, as the jury verdict only applies to retail employees, according to a tipster. 

The suit alleged that Apple failed to give employees adequate breaks, failed to pay wages in a timely manner after employees left the company and failed to provide accurate wage statements. The case finally went to court in San Diego back in October, and a jury has now ordered Apple to pay out $2 million in restitution. Apple can now appeal the case before a higher court.

California Labor Code dictates that employees must be provided with at least a 30-minute meal break when the work period is more than five hours, and at least a 10-minute rest break for every four hours worked. The defendants claimed Apple failed to always provide these breaks for at least four years prior to the lawsuit. 

The settlement works out to about $95 per employee included in the class, and $2 million is a tiny fraction of the $42.4 billion Apple pulled in during Q3 alone. For its part, Apple claimed it has offered adequate breaks in accordance with California Labor Code for years before the lawsuit was filed. The company has not yet commented on today’s settlement, but the employees who were denied breaks while helping customers pick out new iPhones and iPhones will see their cash as soon as the lawyers get their cut.

California Labor Code dictates that employees must be provided with at least a 30-minute meal break when the work period is more than five hours, and at least a 10-minute rest break for every four hours worked. The defendants claimed Apple failed to always provide these breaks for at least four years prior to the lawsuit. 

Such violations of California Labor Code also happened to large enterprises in the past: In 2013, Starbucks agreed to pay $3 million to resolve a class action lawsuit accusing the company of several wage and hour violations. In 2014, FedEx agreed to pay a $2.1 million settlement to resolve a class action lawsuit about failing to provide proper meal and rest breaks. For employers in California, to avoid such lawsuits and compensation, it’s highly essential to keep an eye on labor law compliance and post Federal and California labor law posters as required by the government. Updated labor law postings help you stay compliant and minimum unnecessary loss.

How to Determine If Your Workplace Posters Are Compliant?

As an employer, federal and state laws require you to clearly display official labor and employment posters detailing federal and applicable state labor laws. Failure in posting the right posters will result in penalties and fines. Hence, it’s important to make sure which workplace posters you are required to post.

Posting requirements vary by statute; that is, not all employers are covered by each of the Department's statutes and thus may not be required to post a specific notice. For example, some small businesses may not be covered by the Family and Medical Leave Act and thus would not be subject to the Act's posting requirements.

The elaws Poster Advisor can be used to determine which poster(s) employers are required to display at their place(s) of business. For information on state poster requirements , you can go to the workplace posters provider and get the most up-to-date posting requirements and professional services on posting compliance.

The following are Compliance Assistance Materials that helps you make sure if you are required to post the federal posters:

Workplace Posters

l  Employee Rights Under the Fair Labor Standards Act" Poster (FLSA / Minimum Wage)

Who Must Post: Every private, federal, state and local government employer employing any employee subject to the Fair Labor Standards Act, 29 USC 211, 29 CFR 516.4 posting of notices.

l  Job Safety and Health: It's the Law" Poster (Occupational Safety and Health Act/OSHA)

Who Must Post: Public agencies (including state, local, and federal employers), public and private elementary and secondary schools, as well as private sector employers who employ 50 or more employees in 20 or more work weeks and who are engaged in commerce or in any industry or activity affecting commerce, including joint employers and successors of covered employers.

l  "Employee Rights and Responsibilities Under The Family and Medical Leave Act" (FMLA)

Who Must Post: Public agencies (including state, local, and federal employers), public and private elementary and secondary schools, as well as private sector employers who employ 50 or more employees in 20 or more work weeks and who are engaged in commerce or in any industry or activity affecting commerce, including joint employers and successors of covered employers.

l  Equal Employment Opportunity is the Law" Poster (EEO)

Who Must Post: Entities holding federal contracts or subcontracts or federally assisted construction contracts of more than $10,000; financial institutions which are issuing and paying agents for U.S. savings bonds and savings notes; depositories of federal funds or entities having government bills of lading.

l  Pay Transparency Nondiscrimination Provision (41 CFR Part 60-1.35)

l  Migrant and Seasonal Agricultural Worker Protection Act Notice (MSPA)

Who Must Post: Agricultural employers, agricultural associations and farm labor contractors subject to the MSPA and who employs any migrant or seasonal agricultural worker(s).

l  Employee Rights for Workers with Disabilities Paid at Special Minimum Wages" Poster (FLSA Section 14(c))

Who Must Post: Every employer having workers employed under special minimum wage certificates authorized by section 14(c) of the Fair Labor Standards Act.

l  Employee Polygraph Protection Act Notice (EPPA)

Who Must Post: Any employer engaged in or affecting commerce or in the production of goods for commerce. Does not apply to federal, state and local governments, or to circumstances covered by the national defense and security exemption.

l  "Your Rights Under USERRA" Notice/Poster

Who Must Post: The full text of the notice must be provided by each employer to persons entitled to rights and benefits under USERRA.

l  Employee Rights Under the H-2A Program

Who Must Post: Agricultural employers hiring temporary agricultural workers under H-2A visas.

Workplace Posters of special interest to federal contractors:

l  Notice to All Employees Working on Federal or Federally Financed Construction Projects (Davis-Bacon Act)

Who Must Post: Any contractor/subcontractor engaged in contracts in excess of $2,000 for the actual construction, alteration/repair of a public building or public work or building or work financed in whole or in part from federal funds, federal guarantee, or federal pledge which is subject to the labor standards provisions of any of the acts listed in 29 CFR 5.1.

l  "Equal Employment Opportunity is the Law" Poster (EEO)

Who Must Post: Entities holding federal contracts or subcontracts or federally assisted construction contracts of more than $10,000; financial institutions which are issuing and paying agents for U.S. savings bonds and savings notes; depositories of federal funds or entities having government bills of lading.

l  Pay Transparency Nondiscrimination Provision (41 CFR Part 60-1.35)

Who Must Post: Entities holding federal contracts or subcontracts or federally assisted construction contracts of more than $10,000; financial institutions which are issuing and paying agents for U.S. savings bonds and savings notes; depositories of federal funds or entities having government bills of lading.

l  "Employee Rights on Government Contracts" Poster (SCA, CWHSSA, Walsh-Healey)

Who Must Post: Every contractor or subcontractor engaged in a contract with the United States or the District of Columbia in excess of $2,500 the principal purpose of which is to furnish services in the U.S. through the use of service employees.

l  "Notification of Employee Rights Under Federal Labor Laws" Poster

Who Must Post: Federal contractors and subcontractors must post the employee notice conspicuously in and around their plants and offices so that it is prominent and readily seen by employees. In particular, contractors and subcontractors must post the notice where other notices to employees about their jobs are posted.

Additionally, federal contractors and subcontractors who post notices to employees electronically must also post the required notice electronically via a link to the OLMS website. When posting electronically, the link to the notice must be placed where the contractor customarily places other electronic notices to employees about their jobs. The link can be no less prominent than other employee notices. Electronic posting cannot be used as a substitute for physical posting.

Where a significant portion of a federal contractor's or subcontractor's workforce is not proficient in English, they must provide the employee notice in languages spoken by employees. OLMS will provide translations of the employee notice that can be used to comply with the physical and electronic posting requirements.

Advice for Purchasing and Posting Labor Law Posters

Labor law posters inform workers of their rights under the federal and state labor laws. All covered employers are required to display the posters in their workplace. Employers must post revised or newly required labor law notices on the posting effective date (not before) to be in compliance with the applicable state or federal employment laws.

For purchasing and posting labor law posters, there are a few important tips to remember:

1. Purchasing labor law compliance is not a one-time thing.

Generally, labor law posters are updated at least annually, but more often throughout the year as well. Failure to keep up with state and federal postings will lead to penalties or fines up to $32,946. Hence, finding a good labor law poster service provider is important for your company to stay in compliance and avoid unnecessary costs.

2. Labor law posters have strict posting requirements.

Posters must often fit very strict compliance requirements. There are some posters which must be displayed next to another specific poster. Most posters must appear within a certain size range, ensuring that the posters easily catch the attention of employees and are easy to read. For example, OSHA posters are required to be at least 8.5" x 14" inches with 10 point type (Pic 1). Some states have different posting requirements and sizes. Sometimes it can be as simple as not having the right poster in the right size that makes a company non-compliant.

Pic 1 OSHA poster

A number of federal and state posting regulations carry a fine for not posting the labor law poster in a conspicuous place:

• The penalty for violating the Occupational Safety and Health Administration (OSHA) posting requirement could reach $7,000;

• An employer violating any provision of the Employee Polygraph Protection Act of 1988, including the posting requirement, faces a fine of up to $10,000; and

• Employers covered by the Family and Medical Leave Act (FMLA) who willfully refuse to display the notice could be fined $100.

Actions by federal agencies, such as the increase in the EEOC’s poster fine, show that they continue to consider posters to be a significant means of keeping employees apprised of their rights under the law.

3. Posters in other language need to be provided to workers whose native language are not English.

Many posters have language requirements, meaning that posters need to be provided not only in English but also Spanish or other languages for non-native English speaking workers. As Spanish is a strong second language in the United States, many posters have Spanish posting requirements. When language requirements are in place, the state and federal DOLs provide the posters in the designated languages. Some posters are available in as much as 10 languages including English, Spanish, Arabic, Chinese, Haitian Creole, Korean, Nepali, Polish, Portuguese, and Vietnamese. Compliance companies have the posters in the required languages and will automatically provide mandatory language posters and provide other DOL provided language posters upon request of the client.

Pic 2 California Minimum wage Poster in Spanish

Minimum Wage Posting Updates in 2016

In the US, the minimum wage is set by federal, state, and local laws. Employers generally must pay workers the highest minimum wage prescribed by federal, state, or local law. In July 2016, the federal government mandates a nationwide minimum wage of $7.25 per hour. There are 29 states with a minimum wage higher than the federal minimum as of October, 2016. 

The following map illustrates the minimum wage level in the US as of January, 2016:

During January to November 2016, 10 states have increased their minimum wage: Florida, Michigan, Missouri, New Jersey, Ohio, Rhode Island, Colorado, Massachusetts, Oregon and Minnesota. Currently, Rhode Island, Massachusetts and Oregon are among the states with the highest minimum wage rate in the US.

STATE	DATE	DESCRIPTION
FL	10/2016	Updated to reflect new 2017 minimum wage rate of $8.10.
MI	10/2016	Updated to reflect new 2017 minimum wage rate of $8.90, effective January 1, 2017.
MO	11/2016	Updated to reflect new 2017 minimum wage rate of $7.70, effective January 1, 2017.
NJ	11/2016	Updated to reflect new 2017 minimum wage rate of $8.44, effective January 1, 2017.
OH	10/2016	Updated to reflect new 2017 minimum wage rate of $8.15.
RI	1/2016	Rhode Island has increased its minimum wage to $9.60 per hour.
CO	1/2016	Colorado has increased its minimum wage to $8.31 per hour, effective
MA	1/2016	Massachusetts has increased its minimum wage to $10.00 per hour effective January, 2016.
OR	07/2017	Oregon has increased its minimum wage to $9.75 per hour effective July 1, 2016.
MN	08/2016	Effective August 1, 2016, Minnesota has increased its minimum wage to $9.50/hr for large employers, and $7.75/hr. for small employers.

Besides the website of Department of Labor, you can also get posting updates from poster service providers such as Postersolution. They usually collect and publish the latest changes on federal and state labor law posters.